Sex Offender Management Discretionary Grant
Published on AidPage by
IDILOGIC on Jun 24, 2005
Purpose of this program:
To encourage State and local jurisdictions to focus on the effective management of juvenile and adult sex offenders by engaging key stakeholders in a process that will build a base of knowledge regarding the practices currently employed by the jurisdiction, and develop and implement management strategies for these offenders that span the sanctioning continuum and specifically to ensure that jurisdictions include, as a critical part of their comprehensive approach, a well defined re-entry component for sex offenders being released from incarceration.
Possible uses and use restrictions...
The Sex Offender Management Discretionary Grant funds may be used to assist jurisdictions in implementing comprehensive approaches to the effective management of sex offenders in the community, or to enhance existing programs. Although this grant program focuses on the continuum of activities and services for sex offenders, grant funds must be targeted to the community reintegration and community management of these offenders, and not to institutional services.
Who is eligible to apply...
States, the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, America Samoa, Guam, the Northern Mariana Islands, local, and tribal communities who are interested in addressing the management of juvenile, adult, or a mixed population of sex offenders across the sanctioning continuum, are eligible to apply for this grant program. Applicants in varying stages of developing sex offender management strategies are eligible to apply. Applicants must coordinate their proposal with others in their jurisdiction to ensure a collaborative response to this solicitation as well as to ensure that agencies within a single jurisdiction are not competing against one another in the grant process. The applicant must be a State, local, or tribal unit of government who agrees to serve as the grantee and single point of contact for grant administration and coordination.
Credentials/Documentation
The applicant must submit a completed Application for Federal Assistance (Standard Form 424), including signed assurances that it will comply with statutory and administrative requirements. The applicant is also required to submit a description that includes the goals of the program, the implementation process, timetable for implementation, how the State will coordinate substance abuse treatment activities at the State and local levels, and the State's law or policy requiring substance abuse testing of individuals in correctional residential substance abuse treatment programs.
Note:This is a brief description of the credentials or documentation required prior to, or along with, an application for assistance.
About this section:
This section indicates who can apply to the Federal government for assistance and the criteria the potential applicant must satisfy.
For example, individuals may be eligible for research grants, and the criteria to be satisfied may be that they have a professional or scientific degree,
3 years of research experience, and be a citizen of the United States. Universities, medical schools, hospitals, or State and local governments may also be eligible.
Where State governments are eligible, the type of State agency will be indicated (State welfare agency or State agency on aging) and the criteria that they
must satisfy.
Certain federal programs (e.g., the Pell Grant program which provides grants to students) involve intermediate levels of application processing, i.e., applications
are transmitted through colleges or universities that are neither the direct applicant nor the ultimate beneficiary. For these programs,
the criteria that the intermediaries must satisfy are also indicated, along with intermediaries who are not eligible.
How to apply...
Application Procedure:
Applicants must submit a completed Standard Form 424 and other information outlined in the Application Kit to the Office of Justice Programs, Corrections Program Office. The receipt, review, and analysis of applications will follow the Office of Justice Programs policies and procedures for the administration of grant applications.
Note: Each program will indicate whether applications are to be submitted to the Federal headquarters, regional or local office, or to a State or local government office.
Award Procedure:
A letter with copies of the grant award are sent to the applicant agency upon approval by the Office of Justice Programs. One copy of the grant award must be signed by the authorized official and returned to the Office of Justice Programs.
Note: Grant payments may be made by a letter of credit, advance by Treasury check, or reimbursement by Treasury check.
Awards may be made by the headquarters office directly to the applicant, an agency field office, a regional office,
or by an authorized county office. The assistance may pass through the initial applicant for further distribution by
intermediate level applicants to groups or individuals in the private sector.
Deadlines and process...
Deadlines
Consult the Application Kit or contact the Bureau of Justice Assistance Office in the Office of Justice Programs for application deadlines by calling 202-616-3214.
Note:
When available, this section indicates the deadlines for applications to the funding agency which will
be stated in terms of the date(s) or between what dates the application should be received.
When not available, applicants should contact the funding agency for deadline information.
Range of Approval/Disapproval Time
Applications will generally be approved or denied within 60 days of receipt of a completed application.
Preapplication Coordination
This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." Applicants should consult the office or official designated as the single point of contact in their State to find out if the State has selected this program for review and for information on the process the State requires when applying for Federal assistance.
Note:
This section indicates whether any prior coordination or approval is required with governmental or nongovernmental units
prior to the submission of a formal application to the federal funding agency.
Appeals
Discretionary grant applicants will be notified in writing of reasons for disapproval of their application.
Note:
In some cases, there are no provisions for appeal. Where applicable, this section discusses appeal procedures or allowable rework time for resubmission
of applications to be processed by the funding agency. Appeal procedures vary with individual programs and are either listed in this section or
applicants are referred to appeal procedures documented in the relevant Code of Federal Regulations (CFR).
Renewals
Grants can be extended by submitting a written justification for an extension to the Corrections Program Office for review. Extensions are subject to approval by the Corrections Program Office.
Note:
In some instances, renewal procedures may be the same as for the application procedure, e.g., for projects of a non-continuing nature renewals will be treated as new, competing applications; for projects of an ongoing nature, renewals may be given annually.
Who can benefit...
State, local and tribal correctional agencies will implement programs to provide treatment to incarcerated offenders.
Beneficiaries
About this section:
This section lists the ultimate beneficiaries of a program, the criteria they must satisfy and who specifically is not eligible. The applicant and beneficiary will generally be the same for programs that provide assistance directly from a Federal agency. However, financial assistance that passes through State or local governments will have different applicants and beneficiaries since the assistance is transmitted to private sector beneficiaries who are not obligated to request or apply for the assistance.
What types of assistance...
Project Grants
The funding, for fixed or known periods, of specific projects. Project grants can include fellowships, scholarships, research grants, training grants, traineeships, experimental and demonstration grants, evaluation grants, planning grants, technical assistance grants, survey grants, and construction grants.
How much financial aid...
Range and Average of Financial Assistance
In fiscal year 2001, the largest award was $250,000 and the smallest award was $40,490.
Note:
This section lists the representative range (smallest to largest) of the amount of financial assistance available. These figures are based upon funds awarded in the past fiscal year and the current fiscal year to date. Also indicated is an approximate average amount of awards which were made in the past and current fiscal years.
Obligations
(Grants) FY 03 $4,936,762; FY 04 est $408,000; and FY 05 est $5,325,000.
Note:
The dollar amounts listed in this section represent obligations for the past fiscal year (PY), estimates for the current fiscal year (CY), and estimates for the budget fiscal year (BY) as reported by the Federal agencies. Obligations for non-financial assistance programs indicate the administrative expenses involved in the operation of a program.
Account Identification
15-0404-0-1-754.
Note:
Note: This 11-digit budget account identification code represents the account which funds a particular program.
This code should be consistent with the code given for the program area as specified in Appendix III of the Budget of the United States Government.
Examples of funded projects...
Not applicable.
About this section
This section indicates the different types of projects which have been funded in the past. Only projects funded under Project Grants or Direct Payments for Specified Use should be listed here. The examples give potential applicants an idea of the types of projects that may be accepted for funding. The agency should list at least five examples of the most recently funded projects.
Program accomplishments...
Not available. New program.
Criteria for selecting proposals...
A review panel convened by the Corrections Program Office will evaluate all applications on the basis of the following criteria: 1) The application clearly exhibits a commitment to collaboration, including meaningful collaboration across public sector agencies and with nonprofit, non-governmental victim services organizations; 2) the application identifies a problem that is consistent with the purposes of this initiative; 3) The application describes a project that effectively addresses the problem statement; 4) The application demonstrates convincingly that the members of the collaborative team will participate actively in the project, including the regular conduct of team meetings, participation in technical assistance, training and workshop events; 5) The implementation strategy, time line, and capability of the organization and staff are sound; 6) The application articulates clearly the jurisdiction's goals, outcomes, and objectives and describes the accountability system and performance measures to determine progress towards achieving them; 7) The project demonstrates meaningful attention to the safety of victims of sex offenses and holds offenders accountable for their criminal behavior; 8) The application identifies specific individuals, or a process to identify individuals, to serve as the Grant Manager, Grant Coordinator, and Research Coordinator for the effort, and demonstrates the skills, roles, and involvement of these individuals; and 9) The budget is reasonable as it relates to project activities.
Assistance considerations...
Length and Time Phasing of Assistance
Funds for each fiscal year will be awarded for a period that includes the fiscal year of the appropriation plus one additional year.
Formula and Matching Requirements
Grants are discretionary and are awarded based on the merits of the application submitted to the Corrections Program Office. A 25 percent match is required for this grant program, and the funding for this project may not exceed 75 percent. Contributions may be cash, in-kind services, or a combination of both.
Note:
A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.
Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.
In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.
Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.
Post assistance requirements...
Reports
Recipients are required to submit semi-annual Progress Reports and quarterly Financial Reports.
Note:
This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.
Audits
All organizations that expend financial assistance of $300,000 or more in any fiscal year must have a single audit for that year in accordance with OMB Circular No. A-133, as amended, unless the audit condition on the award says otherwise. These audits are due to the cognizant Federal agency not later than 9 months after the end of the grantee's fiscal year.
Note:
This section discusses audits required by the Federal agency.
The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133.
These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year,
as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period,
rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).
Records
In accordance with the requirement set forth in 28 CFR, Parts 66 and 70, grantees must maintain all financial records, supporting documents, statistical records, and all other records pertinent to the award for at least 3 years following the close of the most recent audit.
Note:
This section indicates the record retention requirements and the type of records the Federal agency may require.
Not included are the normally imposed requirements of the General Accounting Office.
For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C.
For other programs, record retention is governed by the funding agency's requirements.
Regulations...
Authorization
Violent Crime Control and Law Enforcement Act of 1994; Public Law 102-322, Sec. 40152, codified at 42 U.S.C. Sec. 13941.
Note:
This section lists the legal authority upon which a program is based (acts, amendments to acts, Public Law numbers, titles, sections, Statute Codes, citations to the U.S. Code, Executive Orders, Presidential Reorganization Plans, and Memoranda from an agency head).
Regulations, Guidelines, And Literature
Program Guidance and Application Kit, and the OJP Financial Guide.